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Signature Cards

Bank Authorization Document

Signature cards are official bank documents that designate authorized check signers for ward and stake accounts. They must be updated whenever leadership changes occur to maintain proper financial controls.

Overview

Signature cards serve as the bank's authorization for who can legally sign checks on behalf of the ward or stake. The process involves generating the form in LCR, obtaining physical signatures from all bishopric members, scanning the signed document, and uploading it back to LCR for bishop approval.

Browser Compatibility Required

Due to a current system bug in LCR, Firefox browser must be used for uploading signature card documents. Other browsers may experience upload failures.

Authorized Signers

The signature card identifies individuals authorized to sign checks. Standard authorized positions include:

Level Authorized Positions
Stake/District Stake President, Counselors, Stake Clerk, Assistant Stake Clerk (Finances)
Ward/Branch Bishop, Bishopric Counselors, Ward Clerk, Assistant Ward Clerk (Finances)

Key Policies

Signature Requirements

  • All current bishopric members must sign each new signature card
  • Signatures are valid from the date the card is mailed to the bank
  • The new card completely replaces any previous signature card

Account Coverage

  • Update signature cards for all bank accounts, even local accounts where checks are not typically written
  • Maintain current authorization records for audit and compliance purposes

Step-by-Step Process

1. Generate Signature Card

  1. Log in to LCR Finance
  2. Navigate to Reports → Signature Card
  3. Click Update Card to populate the form
  4. Verify all authorized signers appear with correct names, positions, and phone numbers

2. Print and Obtain Signatures

  1. Print the signature card using your printer
  2. Have all bishopric members physically sign the printed document
  3. Create a digital copy by scanning or photographing the signed form
  4. Save the digital file to your local computer

3. Upload to LCR

Firefox Browser Required

Use Mozilla Firefox for this step due to upload compatibility issues.

  1. Click Print Card in LCR (this changes the interface)
  2. Select your saved digital file or drag it to the upload area
  3. The signed card will be queued for bishop approval

4. Bishop Approval

  1. Bishop logs in to LCR (cannot be delegated)
  2. Reviews the uploaded signature card
  3. Clicks Approve to activate the signature card
  4. System confirms the card is now active

Update Triggers

Create new signature cards when:

  • Leadership Changes: New bishopric members called or released
  • Clerk Changes: Ward clerk or assistant clerk assignments change
  • Annual Updates: As part of regular audit preparation
  • New Accounts: When opening additional bank accounts
  • Position Changes: Any authorized signer position modifications

Troubleshooting

Upload Problems

  • Verify Firefox usage - Chrome and other browsers have known upload bugs
  • Check file location - File must be saved locally on your computer
  • Clear browser cache if upload repeatedly fails
  • Try different file formats (PDF, JPG, PNG)

Missing Authorized Signers

  • Confirm standard callings in MLS Organizations
  • Custom positions will not appear on generated cards
  • All current bishopric members must be included

Approval Issues

  • Bishop must approve personally - cannot delegate to clerk
  • Check email notifications for pending approval requests
  • Verify bishop has proper LCR access and permissions

Resources

Quick Reference Checklist

Browser Requirement: Firefox (for uploads)
Signature Requirement: All bishopric members
Approval Authority: Bishop only
Update Frequency: With leadership changes
File Preparation: Scan/photograph signed document

Process Steps:

  1. Generate in LCR → Print → Sign → Scan → Upload (Firefox) → Bishop Approves